This report outlines how KTH Royal Institute of Technology could endeavor to align its business travel practices with its sustainability goal of reducing the climate impact of travel by 40% between 2015 and 2025. The core of the study involved participatory workshops with KTH's division of Real Estate Business and Financial Systems (AIE) to devise a CO2 budgeting and governance model tailored to the university's operations. This model aimed at establishing rules, practices, and strategies to mitigate challenges related to the reduction of CO2 emissions from flying, utilizing detailed flight data from 2019 as a basis for developing speculative CO2 budgets for 2025. The approach taken underscores the importance of granular data in understanding and managing travel emissions at the institutional level.

Our conclusions suggest a decentralized approach to managing carbon budgets at the divisional level, allowing for flexibility and autonomy in travel planning within predefined CO2 limits. It emphasizes the need for transparency in travel data within divisions to ensure equitable and effective participation in the carbon management process. The report calls for the development of systems to support data collection and integration into travel management processes, alongside a central oversight mechanism to ensure fair budget allocation and manage budget overruns. We propose an operational planning mechanism called "KTH Carbon Cycle" that -after further refinement - could enable KTH to meet its climate goals without significantly disrupting its operations or research activities.